For any individual or business owner, any program or service that can save you time and money is a no-brainer. You just can’t afford not to use it if you want to keep up with your competition. Online faxing is such a program or service, you must have it if you really want to compete in these uncertain economic times.
How do you save time using an online fax service?
Actually, in many ways. First, it has been estimated that sending a traditional fax through the old fax machine takes about 10 minutes. This is considering the time it takes to walk to and from the machine, set up the machine, prepare the cover letter, and send the fax. We will ignore any socializing with co-workers on the way to the fax machine or while you are there sending your fax.
Compare this conventional method to Internet or online faxing where sending your fax is very similar to sending an email. How long does it take to send an email? Of course, you may need to take the time to write a cover letter, but using online fax is quick and simple. Perhaps most importantly, you don’t have to go anywhere, as you can send your fax right from your desktop. Access is immediate and at your fingertips, and you can send your fax through your current email system.
This is just the most obvious way that web faxing can save you time, but in actual use, online faxing can save you or your business much more valuable time. How? Mainly, it has to do with the handling, classification, filing and storage of your faxes online, which are in digital format. All your faxes can be easily archived and stored on your computer and / or online on your account. Whenever you want to retrieve a fax, it is only a matter of a few mouse clicks, regardless of whether you received this fax yesterday or six months ago. This can be a huge time saver for anyone, all your faxes are available anywhere, anytime. Plus, with online faxing, you can simply import your contact lists and broadcast your fax to thousands of clients at once. This will definitely save you more time.
How does using an online fax service save money?
Online faxing is much cheaper than conventional faxing for many reasons. First of all, you don’t need to buy or have a fax machine running 24/7, which consumes energy and money. Since everything is done through your email system and your web connection, this is a paperless fax. You don’t need to buy papers, inks, toner, and you don’t need to have a dedicated fax phone line, which can definitely save you money.
Plus, web fax service are very inexpensive – you can even get a “pay-as-you-go” plan, so your costs will be minimal. You can even get a yearly plan and save more money. On average, these services cost between $ 8 and $ 10 per month, but there are some good, reliable fax providers that charge a lot less, so it’s worth comparing prices.
Those are the obvious money-saving features, but using Internet fax can also save you money in other indirect ways. As you probably know, junk faxes can immobilize your machine and waste valuable resources in the process. However, with online faxing, since it is an email process, you can easily block junk faxes from reaching you or your business. This will save you time and money.
Finally, you should also realize that using an Internet fax service will mean that your company or business will be open 24 hours a day, 365 days a year. No more lost faxes due to busy signals or paper jams – you or your business can be contacted at any time. So no more transactions or lost revenue because a vital transaction failed to arrive on time. All of this, as you can clearly see, will save you or your business both money and time. So are you using an online fax service?